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Introduction

organizational performance management It can be boldly said that the success rate of the organization is predetermined based on comparing the performance of the organization with the goals. The main concern of managers is to monitor the status of the organization. As a manager, you want to know that how the whole organization and each of the organizational units under your command operate and to what extent you move in line with the goals and strategies you have set. You should also make sure that the tasks and missions assigned to the areas under your control are performed correctly and quickly identify their weaknesses and complications.

TESMA Organizational Performance Management Software is the best strategy to meet your needs in identifying strengths and weaknesses and leading the organization to improve performance. This web-based software according to scientific models of performance management system, supports all aspects of organizational performance management system and is an efficient tool for continuous measurement and control of the overall performance of the organization and each of its affiliated organizational units to achieve goals and Key factors for organizational success and quality improvement in decision making.

With the help of TESMA organizational performance management software, all evaluation issues and measurement and monitoring processes are integrated and centralized in the organization and effectively identify deviations and complications that cause the organization to deviate from the expected path. This software will provide a tool for managers that by evaluating the performance indicators of the organization in a certain period of time, it will be possible to monitor the achievement of the goals of each indicator.

In other words, in TESMA organizational performance management software, first the Evaluation topics desired by senior managers are defined in certain time periods, then for each topic, evaluation forms, evaluated, evaluators and evaluation processes will be define. After preparing the system to start the evaluation, at the beginning of the evaluation period, the performance agreement between the evaluators and the evaluated will set and exchange with determining the goals and standards of the evaluation indicators, then at the end of the evaluation performance, After validating the performance data, the performance of each of the indicators is compared with the determined goal in the agreement stage.

With the establishment of TESMA organizational performance management software, managers will be able to compare the performance of their organization with other organizations and also rank the constituent units of the organization based on their performance and simply identify strengths and weaknesses and Based on that, adjust performance improvement programs and monitor its implementation.

Applications

TESMA Organizational Performance Management Software operates performance evaluation processes based on valid scientific models as well as native organizational models. This software is not limited to the business nature of organizations and is also not limited to evaluation models and has the possibility to use several required models or several evaluation topics at the same time. By using this software you can:

- Monitor and implement the strategic plan of the organization by evaluating the indicators and measuring the progress of operational plans using scientific models such as the Balanced Scorecard (BSC) model and etc.

- Perform the evaluations of high-level organizations (for example, Shahid Rajaei Festival for government executive agencies) before providing official information to them in your organization, then provide them performance data and documentation.

- Constantly estimate the growth rate of your organization based on the organizational excellence model such as the EFQM model.

- Implement the internal evaluation process of the organization by evaluating the indicators of each organizational unit of your subset.

- Use organizational performance management software to evaluate and rank your contractors and suppliers.

- Integrate and centralize all data and performance documents of your organization by connecting this software to other software located in your organization after validating the information.

- Be informed of the general situation of your organization and each of its components and monitor it with various reports and management dashboards.

Functional Procedure

All evaluation and monitoring processes in TESMA organizational performance management software are based on evaluation courses, which vary depending on the conditions of each organization(Annual, six-monthly, quarterly, monthly, etc). Based on this, two groups of evaluators and evaluated are defined in the organizational chart. By evaluated means the whole organization, affiliated organizational units, and so on. Evaluators are also individuals or units that review and validate the performance information and documentation of the assessed in several stages.

In TESMA organizational performance management software, it is possible to define various evaluation topics unlimitedly and design evaluation forms for each subject in both general and specific forms, and based on that, evaluation processes can be defined in order to collecting  performance and data documentations of the evaluators and databases and its validation by the evaluators.

After preparing the software to start the desired evaluation, the evaluators enter their evaluation portfolio, select the evaluation process and, by observing the related indicators, record their performance data, evidence and documentation. Then, in two consecutive stages, the evaluators perform data validation and performance documentation and record the approved values ​​in the software.

After the performance data is recorded and validated by the evaluators and evaluated, the evaluation process is completed and the results are provided to managers and decision makers in the form of various management reports and dashboards.

If necessary, the performance management cycle can be completed by recording performance improvement programs and providing data related to its implementation progress in TESMA organizational performance management software to achieve the main goal of the performance management system, which is to improve the organization's performance.

The operation diagram of TESMA strategic management software is as follows:

organizational performance management

Capabilities

TESMA organizational performance management software has several capabilities that have been offered in basic and advanced versions according to the needs of organizations. In a way that you can cover all your expectations and needs easily to implement the desired evaluation processes. The key capabilities of each version are as follows:

Key capabilities of TESMA organizational performance management software

Basic version

Advanced version

Designing an organizational chart in the form of a tree with the definition of organizational units, organizational positions of each unit and employee specifications attributed to the posts

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possibility to define user access levels according to evaluation roles(Self-assessment, initial approval, final approval)

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Defining evaluation periods and their time periods (evaluation sessions)

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Defining evaluation forms (general and specific) of the four-level standard with the possibility of defining axes, indicators, sub-indicators and data and defining formulas at all levels of evaluation forms

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Defining performance management processes by creating relationships between evaluated, evaluators, evaluation indicators, and making adjustments to evaluation operations, including schedules, fields that can display evaluation form, and more.

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Display the evaluation portfolio for self-assessment users and evaluators based on the evaluation processes attributed to them

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Possibility to display the percentage of progress and score of different evaluation levels per evaluation axes

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Performing performance evaluation operations by entering performance data and documents, completing information tables related to each of the evaluation indicators, inserting the strengths and weaknesses of the evaluation indicators / axes, etc., and the possibility of validating performance data by qualified evaluators up to Two steps (confirmation, approval)

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Report of the evaluated performance in the selected evaluation period based on total score, general index score, specific index score, evaluation axis score, evaluation index score, performance improvement process compared to previous evaluation periods

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Reporting the ranking of the evaluated in the selected evaluation period based on total score, score of general indicators, score of specific indicators, score of evaluation axes, score of evaluation indicators

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Reporting the aggregation of the performance of the evaluated in the selected evaluation period based on total score, score of general indicators, score of specific indicators, score of evaluation axes, score of evaluation indicators

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Adjusting the size, number and format of files in the file download ports in the evaluation process

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Software user guide proportional to the roles of users and their access levels to software environments

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Monitoring the implementation of evaluation processes by the person in charge

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Defining multiple evaluation topics in an evaluation period

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Defining performance improvement programs by the evaluated after the publication of the evaluation results and monitoring them by qualified evaluators

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Automatic calculation of the weight of evaluation indicators based on prioritizing the indicators in the evaluation form

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Possibility of conducting group evaluation and recording and aggregation of evaluators' opinions about each indicator

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possibility to share indicator values ​​and documentation to users defined by the evaluated

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Viewing the management dashboard of evaluation results and determining user access to it

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Activation of smart algorithm for measuring the accuracy of evaluation performed by evaluators

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Viewing the dual status of the evaluation form by the evaluators:

1- Observation based on the total indicators of each evaluated

2- Observation based on the total evaluators of each indicator

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TESMA organizational performance management software can be used seamlessly with TESMA strategic management software. In this case, customers will be able to simultaneously forecast the strategic implementation status of their organization with assessments and monitoring, and more accurately examine the causes of failure to achieve goals and identify related problems and obstacles.

Purchasing Process

At Yasna pars Research and Development Company, in order to facilitate the use of TESMA organizational performance management software, we have considered different ways for your purchase, which are:

-Buying the software version: In this case, you can buy the software and install it on a physical or virtual server to have unlimited use of the software. The advantages of buying the module version include the following:

  • Ability to use the organization's dedicated server
  • Benefit from free one-year support
  • Ability to define an unlimited number of users

- Buying software as time exploitation: In this case, it is possible to use the software on a rented server or cloud service in a specific period of time and with a certain number of users. The advantages of time exploitation use of the software include the following:

  • The amount of investment in proportion to the needs of the organization
  • Cost less than the software version buying mode(Less than 20% of the software version buying mode)
  • No need to provide a server and save on server setup and support costs
  • Faster software launch
  • Free support during the exploitation from the software

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